Post Location: Anchorage, Alaska

Employment Type: Full-time

Schedule: 9:30 am to 4:30 pm, Monday - Friday

Compensation: $16-$18 per hour, depending on experience

Benefits:

• Retirement Plan: 401(k) plan with company match that vests immediately upon participation after 3 months of service.
• Paid time off: PTO accrual will begin 90 days from hire date, however, PTO hours can not be used prior to the employee’s 1 year anniversary with the company.

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Job brief

We are looking for an Administrative Assistant to help with the daily administrative operations and recruitment of the company.

The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

• Organize Office and assist Management and Executives in ways that optimize procedures
• Assist with the hiring process in applicant screening, conducting interviews and orientations while ensuring all hiring paperwork is completed on time
• Ensure compliance with state licensing process of all security officers
• Schedule and plan meetings and appointments as required
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Maintain physical and electronic filing systems
• Monitor the level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Provide customer service support to clients on general questions, operations software support, invoicing, and collections by communicating in a helpful manner via phone and/or email.
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers, and colleagues
• Using “back-office” computer systems (Edge)
• Perform receptionist duties
• Other duties as assigned

Requirements

• High school diploma or equivalent
• Valid driver's license and personal vehicle
• Experience as an Administrative role in a growing organization with a fast-paced office environment
• Self-starter and ability to work independent of instruction
• Effectively communicate with staff and clients
• Experience or proficiency in Microsoft Office (Word, Excel, and Outlook)
• Solid organizational and time management skills
• Understanding of management procedures
• Analytical abilities and aptitude in problem-solving
• Consistent attention to detail
• Ability to communicate professionally via phone and email
• Ability to handle multiple projects at a time, shifting priorities as necessary
• Conducts self in accordance with Signal Core Values and by the Signal employee handbook

Required education:

High school or equivalent

Environmental/Working Conditions:

Normal Office environment. Occasional overtime may be required and/or hours may be shortened as business needs dictate.

PLEASE NOTE: This is NOT a virtual assistant position. 

Signal is an Equal Opportunity Employer

It is the policy of the company to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, religion, national origin, disability, marital status or veteran status. It is our intent and desire that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination and all other terms and conditions of employment. The executive staff and all managerial personnel are committed to this policy and its enforcement.

Signal may communicate with candidates who apply for employment via email, phone call or texting. By submitting an application, you agree to be contacted through these channels.